Root Beginnings
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Privacy Policy

Last updated: 07/07/25

At Root Beginnings, your privacy matters to us. This Privacy Policy explains how we collect, use, and protect your personal information when you interact with our website: https://rootbeginnings.co.uk (“Site”).

1. Who We Are

Root Beginnings offers well-being services, coaching and personal development support. Our website provides information about our offerings and allows visitors to get in touch or book a session via Calendly.

2. What Data We Collect

We collect personal data in the following ways:

a. Contact or Booking Forms (via Calendly)
If you choose to book a session through our Calendly link, you’ll be redirected to Calendly’s external platform. Calendly may collect personal information including:

  • Name

  • Email address

  • Any details you provide to help facilitate the booking

Please review Calendly’s Privacy Policy for more on how they process your data.

b. Newsletter Sign-Up (via Mailchimp)
If you choose to subscribe to our newsletter, your name and email address will be shared with our email marketing provider, Mailchimp, for the sole purpose of sending you occasional updates and relevant content. You can unsubscribe at any time via the link in any of our emails.

3. How We Use Your Data

We use the information you provide to:

  • Schedule and manage your appointments

  • Communicate with you about your enquiry or booking

  • Improve our services and website

  • Send you newsletters and marketing updates, if you have opted in

We do not use your data for marketing purposes without consent, and we never sell your personal data to third parties.

4. Legal Basis for Processing

Under UK data protection law (UK GDPR), we process your data based on:

  • Consent — when you submit personal information through Calendly or other forms

  • Legitimate interest — to respond to your requests and operate our business

  • Contractual necessity — where relevant to providing our services to you

5. Sharing Your Data

We only share your data with third parties where necessary to provide our services (e.g. Calendly for scheduling, email providers for communication). We will never sell or disclose your personal information to unauthorised parties.

6. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes it was collected for, or to comply with legal obligations. If no further engagement is made, we typically retain data for up to 12 months from your initial contact.

7. Your Rights

You have rights under the UK GDPR, including:

  • The right to access your data

  • The right to correct inaccurate or incomplete data

  • The right to request deletion of your data

  • The right to restrict or object to processing in some circumstances

  • The right to lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us at: info@rootbeginnings.co.uk

8. Security

We take reasonable measures to protect your personal data from loss, misuse, or unauthorised access.

9. Links to Other Websites

Our site contains links to Calendly and potentially other external sites. We are not responsible for the privacy practices or content of those websites. Please refer to their policies when interacting with them.

10. Policy Updates

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date at the top of this page.